7 Ways To Keep Your Conference Call Growing Without Burning The Midnight Oil
In this day and age it is vital more than ever to keep a conference call growing. the problem is a lot of people are completely lost when it comes to how to have a strong call and one that you don’t wind up on the losing end of. the following tips will hopefully give you a little insight and give you the power to be a conference call champion.
The first thing that you need to do is be prepared for the conference call. It never hurts to sit down and have an idea as to how you see the conference call proceeding. Have an agenda written out that allows you to proceed through the call without any delays and you giving off the impression you are unprepared.
Clients and customers can sense when you are unprepared and will pounce on that weakness. Make sure that you start off strong in your conference call. This is a huge area that many people have an issue with. Many people do not realize that the first five seconds of a conference call are the most important.
This is where you will make your best or worst impression. Be energetic about the call and let that come out to the people that are on the call with you. Being focused and remaining focused are the two biggest things that you need to make sure you keep in mind. Often times a person will wander from the topics they want to discuss and as a result will come across as being scattered in their thoughts. Write down all the key points you want to address and make sure you are sticking to these points.
Write the points you want highlighted in big letters an
d keep these within your eyesight during the call. This will help you remain focused.Make sure that you keep an eye on the clock. Be mindful that others time is valuable as well. Most experts will tell you that if you schedule a call for an hour, the most it should run is 45 minutes.
…this will encourage them to pay attention in case they are called upon.
This will make sure that others have time for asking questions at the end of the call and yet they are not wasting their time. One of the best tips is to ask for input from those in the call. It is a good idea to call on people by name as this will encourage them to pay attention in case they are called upon. Many people make the mistake of asking for “comments from the gallery” this is bad as it does not promote an environment where they want to pay attention. Be sure that you wrap it up.
Often times a person will end a conference call and will leave those in attendance wondering if the call is really over. Touch on the key points from the meeting and make sure that those in attendance know the call is officially over. The last thing is to make sure that you thank those in attendance. a simple thank you will go a long way in making those in the call feel like they actually matter.
These are a few of the tips that you can use in helping to keep your conference call growing without burning the midnight oil, even if you only use one or two of these, you will still have a winning conference call.